If you’ve ever been to a conference you know the break times are short and it’s only then you can check your office messages, make phone calls, and meet with others.  At a recent coach conference I shared a room and Internet line with an associate.  This was tricky and caused me to have to get even more strategic with how I did my outside communicating. 

If you have something you want to say to someone, but little time in which to do it, here’s a few pointers you may find helpful:

1.  Be sure the recipient of your communication is open and available to hear what you have to say.   If not, your words are falling on deaf ears and your efforts are in vain.  If they are able to listen, great.  If not, use this time to make an appointment for a better time to talk.

2.  Give some thought to your message on your way to delivering it (and more time if you’re not short of it).  Formulate a brief outline of the main points you want to cover (even if the outline is in your head), and what you hope the outcome to be.   This will save you time when you’re finally able to talk.

3.  Deliver your message in a confident, stable voice, rather than sounding hurried – or worse, impatient.  Be concise and on target with what you have to say.  (Note:  if you’re on the phone with someone, walking while talking isn’t a good approach.  One reason is that moving locations while on a cell can not only make you sound winded, but the line can become staticy or even disconnect, which isn’t the best impression and it wastes time reconnecting.) 

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Every woman knows that getting rid of junk always feels good after the fact–that is, after the work has been done. It’s not always easy to set the time aside to clear out unnecessary items from your home or office, but these 5 reasons might give you career-development incentives to take the time to declutter, especially if you have been procrastinating in doing it:

1. Increases energy.  Any new change or improvement requires your energy, time and focus while launching new ideas or projects require your creative input to plan without forgetting any missing pieces.  Whenever you walk past that pile of unattended papers or sort through clothes in your wardrobe that don’t fit or are too tired looking, your brain tires. You can’t afford that drain when you’re looking to progress. Set aside a weekend morning or two evenings to plow through and discard as needed. It’s true it takes an initial output of energy, but your accomplished feeling will increase your energy when it’s done much like exercising initally is somewhat tiring, but then gives you an added boost of energy. 

2. Boosts confidence.  Piles of unfinished work are constant reminders of your stopping and starting, yet not finishing. When you’re trying to make a change, you need all the confidence votes you can muster to remind you of your ability to follow through and complete your objective.  The Fly Lady has a 15-minute at a time, step-by-step method to help you get started.  The Unclutterer also offers you a method to purge stuff.  If it’s clothing or other personal items you’ve not used in more than a year, think of those less fortunate who can use them more and donate them. 

3. Lightens your workload, minimizes distractions.  Don’t fool yourself by straightening and organizing piles, creating new email folders in your inbox to dump emails you think you’ll read later, or spreading out reading materials in different rooms so they don’t feel so overwhelming.  This creates twice the work because you haven’t distinguished de-cluttering from organizing and you’re revisiting information more often than you should.  Give books or magazines to your library.  Make one rule never to add a possession to your wardrobe or even your abode without discarding one item in it’s place.  Make a second rule to go through mail, newspapers and magazines a maximum of twice.  You will save time and alleviate distraction from your bigger goals.

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***A tweet post I sent out today is asking the question, “What are the 3 biggest career showstoppers for experienced women entrepreneurs?”   So revisit this email again to see  responses, including those from other experts I invite to comment here.  Plus, see my Facebook page for comments.  (click here to access it).***

For now, here are a few things I see that continue to be prevalent among working woman entrepreneurs, no matter how long they’ve been in business.  This is backed up by my client sessions, my newsletter feedback, online studies, marketing classes, and books I’ve read about current women entrepreneur needs, such as Marti Barletta’s books, Marketing to Women and Prime Time Women. 

1.  Enough Time.  Women are looking for ways to cut corners in their business efforts, particularly in their marketing, to spend more time offering the service or product they love, and have more time off for family or personal matters.    This often means that they feel they are short-changing something or someone, which leaves them less fulfilled then they’d like to be. 

A Solution:  Set small weekly and daily goals along with one big or two big ones a week.  Don’t try to eat a 1 pound steak at every meal.  This way you’ll have days that flow more easily and better use the hours you have for working, so you will feel more accomplished without every day seeming to run into the next and never getting to the bottom of your project pile.

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